Job Summary

The Finance Manager will be responsible for the day-to-day financial management, responsibilities include reconciling account balances and bank statements, maintaining general ledger and preparing month-end close procedures. Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information, summarizes financial status by collecting information, preparing balance sheet, profit and loss, and other statements.

Primary Duties & Responsibilities

Under the direct Supervision of the Director of Operations, will perform the following tasks:

1. Receive the official exchange rate from the stock exchange on monthly basis and announcing it within the foundation and to the parties who receive funds,
2. Organize and settle the receipts of advance payments,
3. Manage & audit all the outgoing and incoming funds in relation to the activities and events that are not budgeted under projects or administration,
4. Convert all the payable and receivable transactions in the accounting records according to the unified accounting system,
5. Issue reversal entries in case of change in payment category after closure of accounts,
6. Prepare monthly trial balance, statement of activities by department, cash flow report to the Director of Operations,
7. Prepare monthly report on actual versus budget for projects and overheads,
8. Provide reference numbers to all the projects including those proposed, approved, delayed or rejected, update and send the list to Director of Operations,
9. Prepare and submit monthly report of pending advance payments to Director of Operations before the 25th of every month,
10. Update, check and submit monthly report of in-kind donations and send to the Director of Operations,
11. Prepare, follow-up and submit monthly report of accrued expenses of projects and overheads,
12. Prepare, calculate and submit monthly report of social security nominative declarations and send it to the Director of Operations,
13. Prepare, calculate and submit monthly report of budget movement of all projects and send it to the Director of Operations,
14. Handling of cash for Admin / Project related expenses and maintaining the reports,
15. Check all summary of invoices for the projects expenses in coordination with the department of projects and other departments,
16. Prepare payment vouchers, ensure that all payment requests are properly supported and approved,
17. Organize and prepare the monthly payroll of the staff whenever required,
18. Prepare and submit bank reconciliation of bank accounts on a monthly basis and send it to the Director of Operations,
19. Keep and update ledger subsidiary for the expenses of the projects and activities,
20. Classify all the payable and receivable amounts according to the unified Sahli accounting system,
21. Keep and update the report of assets and send it to the Director of Operations on monthly basis,
22. Maintain reports of Assets value depreciation on monthly basis,
23. Participate in annual asset and management updating the inventory list,
24. Audit the bills and invoices,
25. Ensure that all purchase requests are processed prior to the payment & audit the purchase requests to ensure that all the required steps have been processed prior to submitting for approval,
26. Check and audit all the documents to ensure that all the necessary approvals and documents are obtained and attached and report to the Director of Operations accordingly,
27. Control the project expenses to ensure that the payments are allocated in the approved budget lines,
28. Audit expense forms for the expenses for which invoices cannot be obtained,
29. Audit the installment payments of the projects to check and ensure that the total amount spent is in accordance with the allocated budget,
30. Knowledge of tax and other compliance implications of non-profit status,
31. Ability to maintain the highest degree of discretion and confidentiality,
32. Any other ad hoc duties provided by Director of Operations & CED.

Knowledge, Skills and Abilities

• Excellent in using Word, Excel, PowerPoint, E-mail, and Internet,
• Strong accounting background and Management work experience,
• Ability to work on the Sahli accounting software application,
• Knowledge of Government contract management, taxation knowledge, experience in Foundational effectiveness and Financial management whilst implementing best practices,
• Budget development and oversight experience; Persuasive with detailing and facts,
• Excellent interpersonal and verbal and non-verbal communication skills,
• Excellent language skills of Kurdish, Arabic and English will be an advantage,
• Dedicated, problem solving ability and good interpersonal skills,
• Excellent team player, dependable and flexible to multitasking,
• Result oriented skills and good quality of work.

Reporting & Monitoring

1. Perform Financial Management functions,
2. Safeguard all confidential files,
3. Report any incidents which are not in accordance with the Finance policy of Rwanga Foundation,
4. Monitoring / Assessing performance to make improvements or take corrective action,
5. Provide ad hoc and regular reports including analysis and recommendations on a regular basis to the direct Supervisor.

Working conditions

• Flexible with working hours, working during holidays and under pressure,
• Flexible to attend meetings, conventions, trainings, and workshops outside duty station,
• Able to travel within the country and overseas.